A Stock Condition Survey values your housing stock in terms of the condition of the individual assets that comprise it. Most Housing Associations now assess asset value based on individual items, rather than assigning a single value per housing unit. Therefore, windows and doors are each considered as separate assets, as are boilers, roofing, kitchens, fencing, electric wiring etc.
Stock Condition Surveys are typically carried out every four to six years and identify all current replacement, repair and maintenance needs. They allow you to plan your maintenance schedule and determine your budget to meet future requirements. As windows and doors are specialist pieces of hardware, we recommend our clients treat them as a separate category to other assets, and conduct a periodic Stock Condition Survey specifically for your windows and doors.
How to conduct a good Stock Condition Survey
A number of elements go into a stock condition survey for windows and doors. If conducted correctly, it will give you an accurate assessment of the value of your assets and a roadmap you can use to plan a series of upgrades and refurbishments throughout the life-cycle.
It is important that the survey is conducted in sufficient detail to yield the following data for the landlord:
1) The age of your installations:
The survey should reveal the age of all the existing installations and therefore the remaining life expectancy. This allows accurate financial planning for your replacement cycle. You may also be able to extend the life-cycle of some of your assets through refurbishment and upgrades of moving parts.
2) The extent and cause of component failures:
The survey should describe in detail the components that have failed and the cause of failure. For an accurate diagnosis, we strongly recommend you employ the services of a specialist window and door Maintenance Company, rather than a general operative, who may have only limited familiarity with modern window and door hardware.
3) The identity of failed components:
A good survey will allow you to analyse in detail the components that are failing. This information can be fed directly into plans for upgrades and modernisation of your stock.
4) What remedial work is required:
Based on your survey you will know what remedial work is required immediately and can plan for future work to take place with minimal disruption to residents.
5) What assets are held in the asset register:
Without regular Stock Condition Surveys, a Housing Associations asset register is liable to become out of date quite quickly. Following a survey, you can be confident that the assets held in the register are an accurate reflection of your overall stock, and can be used for budget forecasting and for borrowing purposes.
Stock Condition Surveys: the key to good asset management
Having a solid understanding of the condition of your window and door stock means you no longer have to be reactive in your response to faults. Instead of waiting for your residents to report faults and conducting repairs on that basis, your Stock Condition Survey places you in the driver’s seat, allowing you to implement a programme of planned, preventative maintenance (PPM). There are several benefits to this, not least of which are an increase in customer satisfaction levels and the avoidance of increased maintenance costs as your windows and doors approach the end of their life-cycle.
Download our FREE eBook
To find out more about asset management for windows and doors from a social housing perspective, please download our free eBook ‘The Window Door Planning Guide For Social Housing’ from our website today.